TUT Vendor Registration 2025: Prepare for the 4 July deadline

TUT Vendor Registration 2025: Prepare for the 4 July deadline. The Tshwane University of Technology (TUT), then registering on their Vendor Database is your first critical step. The TUT Vendor Registration for 2025 is now open and will close on 4 July 2025. This article serves as a complete guide to help you understand the process, requirements, and categories involved.

Whether you’re in the manufacturing sector, service delivery, ICT, or professional consulting, this article outlines how to register successfully, what documents are required, and which commodity groups you can choose from. Let’s explore everything you need to know

Important Dates for TUT Vendor Registration

Opening Date: Currently Open
Closing Date: 4 July 2025
Submission Method: Online (via the official TUT Supplier Portal)

Who Should Register?

Businesses across various industries—ranging from agriculture, mining, and construction to ICT and education services—can register as a TUT vendor. However, each vendor can only select a maximum of six (6) commodity groups that best match their services or products.

This registration is ideal for:

Sole proprietors
Small and medium enterprises (SMEs)
Large corporations
B-BBEE compliant vendors
Joint ventures
Non-profit organisations offering relevant services

Mandatory Documents for TUT Vendor Registration

Before you begin the registration process, make sure you have the following certified and original documents ready. Failure to submit even one required document may result in disqualification.

Required Documents Checklist:

Document	Certification Status
Workman’s Compensation Certificate	Certified
VAT 103 Certificate	Certified
P.A.Y.E./SDL/UIF (EMP103)	Certified
Company Registration Document	Certified
Proof of Ownership / Shareholder Certificate	Certified
Tax Clearance Certificate	Original
Proof of Banking (from bank)	Required
Latest 3-Month Bank Statements	Required
Disability Documents (if applicable)	Certified
Security Officer’s Board Registration (if applicable)	Certified
Municipal Account	Most Recent Copy
Labour Broker Certificate	If applicable
Company Profile with Organogram	Required
Joint Venture Agreement/s	If applicable
B-BBEE Certificate	Valid & Certified

Note: The completeness of your document submission is crucial for successful inclusion in the TUT Supplier Database.

TUT Vendor Registration 2025 Process

Registering on the TUT Supplier Database may seem like a long process, but it’s quite straightforward if you follow the steps carefully. Below is a simplified step-by-step registration process to guide you through.

Step 1: Gather All Required Documents

Before beginning the online registration, ensure that all documents listed in the “Required Documents” section above are:

Certified (where applicable)
Clearly scanned
Up-to-date
In PDF or relevant uploadable format

Tip: Ensure that all certifications (e.g., B-BBEE, VAT, Tax Clearance) are valid and have not expired.

Step 2: Visit the Official TUT Website

Go to the Tshwane University of Technology official website.
Navigate to the Supply Chain Management / Procurement section.
Look for Supplier Registration or Vendor Database link.
Click on the relevant portal or download form if required.

Step 3: Fill Out the Vendor Registration Form

Fill in company details, ownership information, and business categories.
Select your six preferred commodity groups.
Upload the necessary supporting documentation where prompted.
Provide contact information including email and telephone.

Step 4: Submit the Application Online

Ensure all fields are filled correctly.
Verify that the documents are attached in the correct format.
Click on submit and wait for a confirmation email or SMS.

Alternative Option (if applicable): Some vendors may need to submit printed documents to the TUT Supply Chain Office, but this will be indicated in the portal instructions.

Step 5: Await Confirmation and Vendor Number

If your registration is successful, you will be added to the TUT Supplier Database.
You will receive a Vendor Registration Number confirming your status.
Keep this number safe as it will be required for future bidding or procurement interactions.

Step 6: Keep Your Information Updated

Vendors must regularly update their profiles with any changes (e.g., new banking details, expired certificates).
Stay informed about TUT tender opportunities and procurement notices by checking the official TUT website frequently.

TUT Vendor Commodity Groups – Choose Your Sector Wisely

Each vendor is allowed to register under only six (6) of the following commodity categories. These categories cover hundreds of specific service and product types, so make sure to choose what best represents your business.

Here’s a breakdown of the major commodity groups:

1. Live Plant and Animal Material

Seeds and seedlings
Pet supplies
Animal feed and floriculture products

2. Minerals, Metals, and Natural Materials

Minerals and ores
Leather and fabrics
Metal waste, scrap

3. Chemical and Gas Materials

Explosives
Additives, waxes, solvents

4. Rubber, Resin, and Foam

Rubber products
Resin-derived materials

5. Paper Materials and Industrial Papers

Paper products
Industrial paper goods

6. Fuel and Lubricants

Gaseous fuels
Lubricants, oils, greases

7. Mining and Drilling Machinery

Quarrying tools
Drilling rigs and accessories

8. Agricultural and Forestry Machinery

Farm machinery
Forestry tools

9. Construction and Building Equipment

Heavy-duty construction vehicles
Scaffolding and cranes

10. Manufacturing and Processing Machinery

Food and beverage machinery
Foundry, textile, and leather equipment

11. Transportation Equipment

Automotive, marine, and aerospace components

12. Power and Electrical Systems

Generators, batteries
Cables and harnesses

13. Tools and Building Materials

Hand tools, hydraulic and pneumatic tools
Cement, insulation, structural materials

14. Office Equipment and Stationery

Office machines, supplies
Printing and visual equipment

15. Healthcare and Medical Supplies

Surgical tools, diagnostic imaging
Patient care, lab equipment

16. ICT and Software Solutions

Computers and peripherals
Software, networking, and broadcasting

17. Security and Surveillance Systems

Safety gear, surveillance tools
Public protection equipment

18. Cleaning and Janitorial Equipment

Waste treatment, cleaning machines

19. Educational and Training Supplies

Books, toys, teaching aids
Laboratory and academic software

20. Event, Travel, and Hospitality Services

Catering, hotel booking
Guest speakers and entertainment

21. Consulting and Professional Services

Legal, financial, HR
Engineering and IT services

22. Environmental and Utility Services

Water resources, waste disposal
Environmental monitoring

23. Transport, Logistics and Storage

Cargo, courier, storage solutions

24. Arts, Media, and Design

Graphic design, photography
Translation, publishing

25. Food and Beverages

Dairy, poultry, seafood
Snacks, condiments, confectionery

26. Pharmaceutical and Healthcare Products

OTC drugs, supplements
Diagnostic kits and medical nutrition

27. Domestic and Consumer Products

Kitchenware, appliances
Consumer electronics and linen

28. Apparel and Personal Care

Clothing, footwear
Luggage and grooming items

29. Furniture and Furnishings

Institutional, commercial, and home furniture

30. Miscellaneous Services

Religious organisations, clubs
Personal branding and domestic services

Additional Notes for TUT Vendors

Registration Limitation: You can only select six (6) commodity groups, so ensure they are aligned with your core business operations.
B-BBEE Compliance: While not mandatory for all, being B-BBEE compliant enhances your chance of being selected for tender processes.
Bank Confirmation: Make sure your banking documents are stamped and signed by the bank.
Joint Ventures: If you are part of a joint venture, submit your JV agreement and partner documentation.

Why Register on the TUT Supplier Database?

Being on the TUT Supplier Database allows you to:

Access procurement opportunities
Participate in tender invitations
Strengthen your B2B profile
Partner with one of South Africa’s largest universities
Expand into public sector procurement

Contact TUT for Vendor Registration Queries

For any assistance regarding TUT Vendor Registration 2025, contact the Supply Chain Management Office or visit the official TUT website under the procurement section.

Conclusion

The TUT Vendor Registration process is a vital gateway for suppliers aiming to do business with Tshwane University of Technology. With the 4 July 2025 closing date fast approaching, ensure that your documents are prepared, your commodity groups carefully selected, and your profile aligned with the university’s procurement requirements.