Acknowledgement of Debt (AoD) Form at Tshwane University of Technology (TUT)

Acknowledgement of Debt (AoD) Form at Tshwane University of Technology (TUT). For students facing financial difficulties at Tshwane University of Technology (TUT), the Acknowledgement of Debt (AoD) form serves as a vital tool in managing outstanding fees. This document allows students to arrange a structured payment plan, ensuring they can continue their academic journey while gradually settling their dues.

What is the AoD Form?

The AoD form is a formal agreement between a student and TUT, enabling students with unpaid tuition fees to make installment-based repayments. Completing this form is a prerequisite for students who wish to register for the next academic year despite having outstanding fees.

Elements of the AoD Form

The AoD form contains essential details regarding the student’s financial obligation, including:

Student’s Full Name: Official identification of the student responsible for the fees.
Outstanding Amount: The total unpaid fees that need to be settled.
Repayment Plan: Proposed installments, including the amount and frequency of payments.
Interest Agreement: Consent to pay interest on overdue payments.
Default Clause: Agreement to pay the full amount in case of default.
Debt Collection Agreement: Acknowledgment that failure to comply may result in debt collection proceedings.

Required Supporting Documents for AoD Submission

To successfully apply for an AoD arrangement, students must provide the following documents:

Copy of the Student’s ID – Official identification of the student.
Copy of the Payer’s ID – Identification of the person responsible for paying the fees.
Three-Month Bank Statement – Financial proof from the responsible payer.
Latest Salary Slip – Additional financial proof to support the arrangement.
Debit Order Authority and Mandate – Authorization for TUT to collect payments directly from the payer’s bank account.

AoD Application and Approval Process

Once the AoD form and required documents are submitted, the process follows these steps:

Evaluation: The university reviews the student’s payment history and financial situation.
Approval or Denial: Based on the evaluation, the arrangement may be approved or denied.
Payment Guidelines: If approved, a Financial Officer provides details on required payments and installment amounts.
Payment Submission: The student must make the agreed-upon payment and submit proof to the Financial Officer.
Registration Access: Upon verification of payment, the student is granted permission to register for the academic year.

Conditions and Important Notes for AoD Arrangements

It is crucial for students to understand the terms associated with AoD agreements:

No Arrangements for Initial Registration Fee: The required R1,500 registration fee must be paid upfront.
Not Available for First-Year Students: First-time entering students are not eligible for AoD agreements.
No AoD for International Students: This facility is only available for local students.
Mandatory Partial Payment: Only students who have already paid an agreed portion of their debt can register.
Fixed Repayment Duration: Remaining debt must be cleared in equal installments over 6 to 10 months.

Why AoD is Important for Students

The AoD arrangement ensures that financially constrained students do not have to abandon their studies due to unpaid fees. It provides flexibility while maintaining financial responsibility, benefiting both the student and the university by reducing institutional debt.

Conclusion

The AoD form at TUT plays a crucial role in helping students manage financial challenges while ensuring academic continuity. By adhering to the repayment plan and conditions, students can clear their dues responsibly and secure their future education without unnecessary disruptions.